One key from listing to lease.
LeaseEsy connects managers, applicants, residents, and field teams on one shared record — publish a unit, collect a guided application, sign a lease, and run maintenance without reconciling spreadsheets or inboxes.
A trust-first operating system, not another dashboard.
The differentiator is transparent, audit-ready handling of the moments that strain landlord–resident relationships: maintenance disputes, payment questions, deposit disagreements.
Transparent by default
Every application, payment, request, and status change is tracked and visible to the right people — a clean, audit-ready record.
Role-scoped access
Six roles, each with a limited scope. Finances and leases stay with the Property Manager — never with staff, vendors, or the platform admin.
Grows with your portfolio
From one building to hundreds of units. For people who have outgrown spreadsheets but don't want an enterprise suite.
Three surfaces, one continuous record.
Listings & Applications
Publish a vacant unit and share a search link. Applicants complete six guided sections — personal info through documents — with save-and-resume on web and mobile.
Explore the platform →Leases & Residents
Sign, activate, and the applicant becomes a resident automatically. Renewals surface at 90/60/30 days.
Explore the platform →Maintenance & Access
Photo-documented work orders, priority triage, and — planned — QR-based gate and building access.
Explore the platform →Ready to hold the key?
Tell us about your portfolio and we'll set up a workspace shaped around the roles you actually need.
Everything the rental lifecycle actually needs.
A single system of record for properties, people, money, and maintenance. Each module writes to the same audit trail, so nobody reconciles a spreadsheet against an inbox.
Ten modules, one audit trail.
Properties, Buildings & Units
A clear hierarchy from portfolio down to individual unit, with per-unit history that never resets.
Rental Listings
Public links and QR codes, with exactly one active listing per unit so nothing gets double-marketed.
Applications & Screening
Six-section guided forms — Personal, Address, Income, Household, Documents, Review — with save & resume and a single manager review queue.
Lease Management
Signatures, activation, and renewal visibility at 90, 60, and 30 days before expiry.
Rent & Payments
Recurring charges, partial payments, late fees, proration, receipts, and a full resident ledger.
Maintenance & Work Orders
Photos on intake, priority triage by the SHE Admin, and photo proof at close-out.
Messaging & Announcements
Threads linked to the record they concern, plus property-wide broadcasts residents can re-read.
Documents
Leases, receipts, IDs, and notices in one place — permission-controlled, never emailed around.
Reports & Analytics
Occupancy, collection, maintenance, and funnel reporting — each one CSV-exportable.
Notifications & Activity
Every status change recorded with who, what, and when — a full audit history by default.
QR & Gated Access
Resident QR credentials validated at the gate by Security Personnel — planned, not shipped.
AI-Assisted Resolution
Suggested next steps on disputed charges and stalled requests, always with a human decision.
Mobile-first
Residents and technicians work from a phone, in a hallway, one-handed.
Cloud-hosted on AWS
Managed infrastructure with backups and no server for you to babysit.
Role-based security
Enforced server-side, not hidden in the UI — scope is a rule, not a preference.
Integration-ready
Clean records and exports, so accounting and screening partners can plug in.
See how the roles fit together.
Six roles, one hierarchy, and a clear line between the people who see money and the people who fix sinks.
Six roles. One clear chain of responsibility.
Two layers, one system. The Super Admin runs the platform and provisions management accounts; the Property Manager runs a portfolio. Everyone below sees exactly what their job requires and nothing else.
Super Admin
Runs LeaseEsy itself. Creates and invites management organisations, activates or suspends Property Manager accounts, and watches platform-wide totals. Sees portfolios in aggregate — never a resident's ledger or a tenant's documents.
Property Manager
Owns one portfolio, isolated from every other. Manages units, listings, and applications; creates leases; oversees residents; assigns staff; controls finances and reporting.
Applicant
Browses listings, submits guided applications, uploads documents, tracks status, and signs the lease online.
Resident
Created automatically when a lease activates. Pays rent, submits maintenance requests, tracks technician progress, receives announcements, and handles renewal or move-out.
SHE Admin
The maintenance supervisor. Owns the assignment queue, triages priority and emergencies, matches jobs to specialisations, watches technician workload and response times, and approves close-out.
Technician
Works only the jobs assigned to them. Logs diagnosis, labour, and materials, uploads before and after photos, and moves the work order through its statuses so the resident can follow along.
Security Personnel
Added and managed by the Property Manager. Validates gate access and scans resident QR codes. No access to leases, finances, properties, or residents.
Which roles do you need?
Most portfolios start with two or three. Tell us your setup and we'll switch on only what fits.
Start onboarding →The reporting hierarchy
Solid lines are active today · dashed lines are planned or isolated.
The Super Admin provisions the account → the Property Manager runs the portfolio → residents raise requests → the SHE Admin triages and assigns → a Technician resolves and reports back.
SHE Admin and Technician are two separate roles.
One coordinates maintenance operations; the other executes the work. Splitting them keeps triage decisions and field reporting on different desks — and different permissions.
Coordinates the work
Does the work
Neither role can see leasing, applications, or financial data — the Property Manager decides which properties each staff member is assigned to.
One Super Admin. Many managers. No shared data.
LeaseEsy runs several management organisations at once. The Super Admin creates and activates those accounts; each Property Manager then works inside a portfolio that is sealed off from every other one.
Provision the account
Add a manager, attach them to an organisation, set account status, and send the invitation. The manager activates and signs in to an empty portfolio.
Watch the platform
Managers, organisations, properties, units, residents, open requests, pending invitations — totals across every account, with per-manager detail one click away.
Keep portfolios sealed
Every property, lease, application, and work order belongs to an organisation. Isolation is enforced on the server, not hidden in the interface.
The Super Admin administers accounts — not day-to-day property work. Rent, leases, and resident records stay with the manager who owns them.
Numbers you can defend in a conversation.
Collection, occupancy, maintenance, and funnel reporting drawn from the same records residents and technicians see. Every view exports to CSV.
Rent collection
Collected against outstanding, month by month. Partial payments and late fees are included, so the number matches the ledger.
Occupancy
Portfolio-wide occupancy against a single property, so you can see which building is pulling the average.
Maintenance
Where the work actually goes. Category mix tells you what to fix structurally instead of repeatedly.
Application funnel
From listing view to signed lease. A log scale keeps the small stages readable next to the traffic number.
Standard reports
Occupancy
Occupied, vacant, and notice-given units by property and month.
Rent collection
Charges, payments, partials, and late fees reconciled to the ledger.
Maintenance
Volume, category, time-to-close, and cost per work order.
Application funnel
Drop-off by stage, per listing, so you know where applicants stall.
Lease expirations
A rolling 90-day view of renewals so nothing lapses unnoticed.
CSV export
Any report, any date range, as a flat file for your accountant.
Ten stages, one continuous record.
Follow a unit from first setup through leasing, tenancy, and back to vacant — every handoff on the same graph, nothing re-typed between stages.
Portfolio setup
Property & building setup
The Property Manager creates the property and its buildings — address, amenities, and who is responsible for what.
Property ManagerUnits defined
Each unit gets its own record — layout, rent, deposit, and a history that follows it across every tenancy.
Property ManagerLeasing & applications
Listing published
One active listing per unit, with a public link and QR code you can put on a sign or in a message.
Leasing AdminApplications arrive
Applicants complete a guided six-section form, save and resume, and upload documents once — web or mobile.
ApplicantReview & approval
The whole queue sits in one place. Approve, decline, or request more information — with the reason recorded.
Property ManagerLease, resident & daily ops
Lease created & signed
Terms are generated from the approved application and signed online by both sides.
Manager + ApplicantApplicant becomes resident
Automatic at lease activation — no re-entry, no second account, no lost application history.
System handoffMove-in & daily life
Rent, receipts, announcements, and maintenance. Requests go to the Supervisor, who assigns a technician.
ResidentRenewal & turn
Renewal or move-out
Renewal windows open at 90, 60, and 30 days. Move-out runs through inspection, deposit, and final ledger.
Property ManagerUnit available again
The cycle restarts with the unit's full history intact — every repair, every tenancy, every payment.
Back to Phase 2The applicant's journey
Six guided sections, save-and-resume, and one approval path — the same flow on web and mobile.
What carries over automatically
No copy-paste between modules. Each stage inherits the record from the one before it.
Listing → Applicant
The unit, rent, and terms an applicant saw are the ones attached to their application.
Application → Approval
Documents and answers stay with the decision, including who approved it and when.
Approval → Lease → Resident
Activation creates the resident record and their ledger in one step.
Resident → Supervisor → Tech
A request routes itself to triage and then to the assigned technician's job list.
Start at stage one.
Four questions and we'll shape a workspace around your portfolio.
You're on the list
Thanks, {{ firstName }} — the GovCom Solutions team will reach out to {{ f.email }} within one business day to set up your workspace and switch on the roles you selected.
Four short steps.
Nothing is charged and nothing is installed — we use this to shape your workspace before the first call.
Tell us about you
We only need enough to get back to you.
Your portfolio
This sets your defaults — you can change everything later.
Roles & priorities
Pick the roles you want switched on. Security joins a waitlist.
Review & submit
Check it over — we'll use exactly this to prepare your workspace.
- Full name
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- Work email
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- Company
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- Phone
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- Portfolio size
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- Property types
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- Roles needed
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- Top priority
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- Notes
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